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Savings Through Elimination of Piecemeal Software Applications
Use of non-integrated piecemeal software solutions drastically decreases productivity. A significant amount of
administrative overhead is required to maintain and synchronize the various systems.
For example: A firm uses a standalone calendar system, a second time and billing
applications, a third accounting package, and a spread sheet program for management reporting. Look at the redundancy of effort!
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Calendar Entries
must be re-keyed into the time and billing system.
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Client Cost Checks
must be prepared in the stand alone accounting program then re-keyed into the time and billing system
for inclusion of client statements.
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Client Receipts
must initially be entered into the accounting package to record revenue, then re-entered into
the time and billing program to maintain an accurate accounts receivable balance.
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Manual Spreadsheets are usually required to for productivity
reporting allowing production to be matched with revenue.
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Analysis of Costs:
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The effort required to adequately coordinate piecemeal software applications within a small firm
can easily require the majority of the services of a full time bookkeeper. Not only does the
data need to be re-keyed, but more importantly, it must be verified for accuracy.
It estimated that the cost to maintain piecemeal systems will conservatively require 1/2 of the
services of a full time bookkeeper per year.
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Computation: (Annual salary of a full time bookkeeper: $30,000 divided in half) |
$15,000
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More Info
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Rule of Thumb-
The greater the time between the performance of services and the recording of
those services for billing, the less likely that all time will be accounted for accurately.
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L.A.W.S./Pro Calendar-
The L.A.W.S./Pro calendaring system provides
a simple and efficient means of managing scheduled appointments as well as recording
billable time and expense transactions.
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